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Dear Colleagues,

This is a reminder that all content for this year’s conference proceedings should be sent to me by June 12, 2008. We will be posting papers, presentations, virtual posters, and/or minutes from all sessions, workshops, and meetings for the conference. As last year, this year’s proceedings will be entirely web-based and accessible on the ARLIS/NA website, therefore full-text and PowerPoint presentations of sessions and workshops are acceptable formats. If you would prefer to send your file as a PDF, that would be ideal, as I will be submitting all content to our webmaster in PDF format. If you have large files to attach, there are several free services available through the Web to assist you, such as http://mailbigfile.com.

Since some of you might be including copyrighted images in your presentations, please note that you will need to secure permission from the vendor/creator prior to publishing them in the proceedings. All authors publishing full presentations in any format will be asked to sign the Publication Agreement on the ARLIS/NA website (http://www.arlisna.org/artdoc/cta.pdf).

All materials should be sent to me electronically at elearned@rwu.edu.

Thank you!

Betsy Peck Learned
Interim Dean of University Libraries
Roger Williams University
1 Old Ferry Rd.
Bristol, RI 02809-2921
Phone: 401-254-3625
Fax: 401-254-3565
Email: elearned@rwu.edu

Dear Colleagues,

This is a reminder that I will be serving as this year’s conference proceedings editor. I will be gathering papers, presentations, virtual posters, and/or minutes from all sessions, workshops, and meetings for the conference. As last year, this year’s proceedings will be entirely web-based and accessible on the ARLIS/NA website, therefore full-text and PowerPoint presentations of sessions and workshops are preferable formats. If you will be moderating a session and are confident that your speakers will be able to provide electronic copies of their remarks, you do not need to appoint a recorder for the session. If, however, you cannot be sure that your speakers will have electronic versions of their presentations, please do appoint a recorder. We hope to document as much content of the conference as possible.

Since some of you might be including copyrighted images in your presentations, please note that you will need to secure permission from the vendor/creator prior to publishing them in the proceedings. All authors publishing full presentations in any format will be asked to sign the Publication Agreement on the ARLIS/NA website (http://www.arlisna.org/artdoc/cta.pdf).

Conference proceedings materials should be sent to me electronically at elearned@rwu.edu. The deadline is June 12, 2008.

See you soon in Denver!

Betsy Peck Learned
elearned@rwu.edu

Everyone is invited to the join in the conversation at the RISS (Reference & Instruction Services Section) ‘business meeting’ on Saturday, May 3, from 5 to 6 p.m.

This year we’re putting aside the usual business meeting fare – soliciting ideas for next year’s programming and arm-twisting attendees into volunteering to run the group. You may hold your applause.

What are you doing?

The meeting, billed as “Reference and Information Services Section Project Update,” is an opportunity for ARLIS members to share reference and outreach projects undertaken at home libraries. Emphasis will be on publicizing projects in which others can participate or ones which other libraries can adopt and adapt. Not allprojects turn out the way one expects: this session can also include projects which encounter unexpected obstacles or conclusions.

Time will be limited, so be prepared to offer a concise summary of the project’s goals, tools, and reception. (Works in progress are fine, too.) The hope is that the conversation will lead to increased communications and sharing of successful reference projects across member libraries. Even more, we hope to find a dynamic and effective way to take advantage of the Society’s ‘collective wisdom’ other than a one hour meeting once a year.

What should RISS be doing?

To that end, over the past year the leaders of RISS have been struggling to answer these questions:

  • Is art reference adequately served in the current resource universe?
  • Is there a need for cooperative art reference products?
  • What local art reference initiatives are exportable? Shareable?
  • What web tools are ripe for collective exploitation?
  • What role can ARLIS in general and RISS in particular play in providing an appropriate and viable platform for sharing ideas and resources?
  • Is ARLIS equal to the task?
  • Should we be looking elsewhere and relying on our own initiative?
  • What’s right (and what’s wrong) with ARLIS-L for art reference?

We hope to give an equally concise overview of the brainstorming and possible solutions we have identified. Joining us for these discussions will be Martha Ruddy, appointed by the Executive Board to report on extending ARLIS/NA’s technological possibilities. We eagerly solicit your reactions.

Ross Day
Moderator, RISS

If you are arriving in Denver on Thursday, May 1, you will find the Registration/Hospitality Desk located in the lobby of the Grand Hyatt beginning at 10:00 AM . Note that the time is 2 hours earlier than previously advertised, and that the location is changed for that day only. Beginning Friday, Registration and Hospitality will be located in the Imperial Ballroom Foyer.

Please join us for a very interesting session with Deborah Confer.Ms. Confer is the Anthropology Collection Manager at the University Of Colorado Museum Of Natural History. She has worked in natural history and historical museums for the past 22 years, including the National Museum of Natural History and the Lane County Historical Museum, Eugene, Oregon.

According to the current schedule, the section will be held:

Saturday, May 3

5:00pm – 6:00pm

http://arlisna-mw.lib.byu.edu/denver2008/program.htm

Isabella Marqués de Castilla, moderator
James Phillip Ascher, vice-moderator/moderator elect
imar@loc.gov

The MySchedule self-scheduling event planner is now available to assist in planning your daily schedule during the Denver 2008 ARLIS/NA conference. MySchedule is a searchable database of the meetings and events at this year’s conference that will allow you to print out a personalized conference itinerary.

To access MySchedule, please create an account at http://arlisnamw.com/loginRegister.php or follow the link from the main conference web page at http://arlisna-mw.lib.byu.edu/denver2008/. MySchedule and the entire conference program can also be browsed at the Denver 2008 conference programs page: http://arlisna-mw.lib.byu.edu/denver2008/program.htm.

A very special thank you goes to Sam Duncan at the Amon Carter Museum for the initial programming of this exciting tool for the Houston conference in 2005.

Bethany Sewell
bethany.sewell@du.edu
Access Librarian
Penrose Library
University of Denver

Virtual posters:

ARLIS/NA is borrowing an idea from our ALA Art Section and Instruction Section colleagues — the virtual poster session. Three session moderators have agreed to complement their physical session with online posters, allowing wider participation and contribution of topics in this “Denver First.”

*This posting on behalf of the Denver co-chairs (Peggy Keeran and Tom Riedel for Local Arrangements and Jeanne Brown and Mary Graham for Program) and the entire Conference Planning Advisory Committee whose brainstorms resulted in many of the approaches we are calling Denver Firsts!

As Exhibits Coordinator for the ARLIS/NA conference in Denver, I am pleased to send you this greeting!I’d like to encourage you to make a special effort to visit our vendors in the Exhibits Hall during the conference. They will be exhibiting their goods from Saturday, May 3 through Sunday, May 4. I personally always look forward to going into the Exhibits Hall every year and seeing what our vendors have displayed at their tables and booths. It’s always a treat to actually see an item in person! This is also a great opportunity to chat with the vendors and thank them for their sponsorship and support of our annual conference. Click here for the link to our preliminary list of exhibitors http://arlisna-mw.lib.byu.edu/denver2008/exhibitors_2008.htm and here for the link to our list of sponsors http://arlisna-mw.lib.byu.edu/denver2008/sponsors.htm.

If you are a novice or are a little shy with the vendors, we have a special “Meet the Vendors” program just for you! This is a great opportunity to be introduced to and visit with the vendors in the Exhibits Hall accompanied by a more experienced ARLIS member. Further information can be found at: http://arlisna-mw.lib.byu.edu/denver2008/meetexhibitors_form.htm. The deadline to sign up for this program is April 16, 2008.

In addition, we will have exclusive exhibit hours that will not conflict with any of the sessions, as well as the popular Silent Auction and new features – Web 2.0 Kiosk and ArtTECHtonic!

Please make sure you make your way around the Exhibits Hall and meet our vendors on Saturday and Sunday, May 3rd and 4th!

Eumie Imm-Stroukoff
Exhibits Coordinator
2008 ARLIS/NA Annual Conference, Denver

Please remember that you can still sign-up to participate in the Denver Conference Mentor Program! More information about the program as well as the registration form can be found by clicking on the following link:http://arlisna-mw.lib.byu.edu/denver2008/confmentor_form.htm

**Please note that the Denver Conference Mentor Program is separate from the year-long ARLIS/NA Mentoring Program and workshop.

Whether you are a seasoned ARLIS/Na conference veteran of a first (or second) timer, you have the opportunity to participate in the Denver conference Mentor Program. If you are attending your first conference and are just beginning to develop your ARLIS network, the Mentor Program provides you with an experienced ARLIS/NA member to show you the ropes and introduce you to new colleagues. For ARLIS/NA veterans, this is a fine opportunity to make a significant impact in the Society on a personal level.

Those requesting mentors will be matched with those volunteering to serve as mentors by the Program Coordinator, based on information drawn from the application form. Both mentors and their newcomers will be notified before the conference.

Mentors are expected to contact their mentees prior to the conference, meet with their mentee on the first or second day at the conference, discuss the structure and workings of the society, give conference-attending tips, and introduce their mentee to new colleagues whenever possible during the conference.

I look forward to hearing from you,

Alba Fernández-Keys
Mentor Program Coordinator

This is the first message in a series of “Denver Firsts” messages, wherein we highlight the many elements of the ARLIS/NA Annual Conference in Denver May 1-5 that we believe to be innovations in the ARLIS conference experience! Caveat: we have not done historical research in the archives, so this represents our collective memory only!Denver First:

Complimentary breakfast at the membership meeting:
With signing up for lunch or dinner no longer an extra step, ARLIS/NA members can eat and meet at the same time! We hope this Denver First will result in increased attendance at the Membership Meeting!

*This posting on behalf of the Denver co-chairs (Peggy Keeran and Tom Riedel for Local Arrangements and Jeanne Brown and Mary Graham for Program) and the entire Conference Planning Advisory Committee whose brainstorms resulted in many of the approaches we are calling Denver Firsts!