Virtual Poster Guidelines

Several sessions at the ARLIS/NA conference will have virtual posters as a component. Additionally, physical poster participants are encouraged to post virtual posters as well.

  • Conference participants will be able to view posters without time and physical constraints
  • Content can remain available beyond the time of the conference
  • Content will be searchable
  • Viewers will have the option to comment and send questions to the authors

The program co-chairs have requested that all virtual posters be posted to the conference blog: Pages will be created on the conference blog for participants to post virtual posters on the above site. Presenters will be able to access their page to post information, upload files, and answer/respond to questions/comments.

It is suggested that your virtual poster be posted and ready to go by April 25 (one week before the conference begins) to make sure that all the kinks are worked out. Don’t worry, though, if you miss that date. Since this is a blog, you’ll be able to make last-minute adjustments.

Physical poster session presenters may request an account by emailing Bethany Sewell at If you have concerns about how to post items, feel free to contact Bethany at the above email. For your virtual poster, the following information will need to be provided:

Moderators of program sessions for which there are virtual papers: Before your virtual poster blog page is created, we will need the following information:

Title of session

Description of session (max. 150 words)

Presenters of virtual posters (along with their email address)

Poster link (only needed if your presentation is posted to another URL)

Once the proposed posters have been identified, each contributor should email Bethany Sewell ( to request an account. Once account access is granted, contributors can upload their virtual posters; they will also be able to receive comments and respond.

Virtual posters should contain the following:

  • Your Information: Your name(s) and institution(s) should be clearly listed.
  • Title: Your poster should have a title, typically, it would be the same as your research, paper, project, or initiative.
  • Summary: Include a brief summary or short introduction to your research or project. If you’ve already had it published, you could use your abstract.
  • Please provide a printable PDF version of the poster/presentation for viewers to print if needed. Since you’ll have limited text space on your virtual poster site, it’s recommended that you created a PowerPoint presentation, save it as a PDF, and post it to your virtual poster. If you are unable to covert files to PDF, PowerPoint (.ppt) files will work as well. For samples, see the Eye to I site below.

Additional items you may want to consider for your poster:

  • Process: Include the necessary information on how you planned and completed your project or research.
  • Findings: Your findings, observations, lesions learned, or results should be summarized, along with the high points as to why they are important to the field.
  • Illustrations: These are the most important part of your poster, and will attract the most attention. Colorful charts or graphs are easiest to read. Explanatory illustrations should be substituted for text whenever possible. More detailed tables can be placed on the printable version of your virtual poster.
  • References: Include an extensive source listing in your handouts or on your virtual poster.
  • Availability Online: Feel free to include other URLs if additional information about your research or project is available online.

Helpful Hints

The Colorado State University Writing Studio has a fantastic site on posters, with a plethora of helpful hints and suggestions. Check it out at:

For examples of virtual posters, visit the Eye to I: Visual Literacy Meets Information Literacy page at It was developed for the ACRL Arts Section / Instruction Section, 2007 Conference Program, ALA, Washington, D.C.